10 Qualities of a good wedding planner

1. Organized

Planning a wedding requires massive organizational skills. It’s your job to:

• Keep a record of the payment schedule for all vendors.
• Keep detailed information on each vendor’s contracted products or services.
• The overall timeline that will guide them on the wedding day.
• Inform them of what’s been done, as well as next steps.
• Whether you choose to use computer software or pen & paper, your tools should make the planning process simple & stress-free.

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2. Creative

Today, brides are perusing Instagram & Pinterest for ideas & the latest trends. They’re wanting new things & for their wedding to look completely different from anyone else’s. Being a wedding organizer who is able to be creative & think outside the box will serve you well amongst today’s brides. Not only should you be able to organize everything properly, but brides will look to you to help them create their dream wedding with a very unique theme.

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3. A good communicator

Planning a wedding requires excellent verbal & written communication skills. From the vendors to the couple — as well as their family & friends — there’s a lot of “talking” that takes place during the planning process. So the ability to communicate effectively is imperative. When things get a little tense, you should always remain calm, professional & pleasant, while informing others or getting your point across.

4. Budget-savvy

More often than not, many couples don’t know the actual cost of flowers, catering or wedding photography. You will be responsible for creating & managing their budget, as well as choosing wedding vendors to fit into that budget. It’s up to you to educate them on these costs & set realistic expectations. Discussing money & budgets can be a difficult conversation to have, but a necessary one.

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5. A negotiator

One of the important reasons why a couple decides to hire a wedding organizer is to negotiate contracts on their behalf. They don’t often know what questions to ask the vendor. In many cases, a professional wedding planner is able to get good pricing on products & services from the vendors because of the relationships they have with them. Regardless, being able to negotiate the best terms for couples from the beginning will save time & money in the long run.

6. Skilled at problem-solving

Things don’t always go according to plan. Regardless of how well we plan, something may go wrong. When it does, it’s up to you to be resourceful & figure out the solution to the problem. On the big day, you shouldn’t go to the bride — who should be getting her hair & makeup done — to find out what she wants you to do about the issue. Part of the job is to handle any unforeseen issues that might arise & keep the wedding flowing effortlessly.

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7. A pro networker

As a professional wedding planner, it’s imperative to network with other professionals in the wedding & event industry. As you build relationships with other professionals, you’re able to pass on the benefits to your couples & minimize your search for the perfect vendor. There have been many occasions where I’ve been able to call on a fellow wedding planner or dig out a business card from a networking event when looking for a particular type of vendor. Networking is essential to the growth & success of your business.

8. Detail-oriented

Because there’s so much that goes into the planning of a wedding, a successful wedding planner needs to be very much detail-oriented. Not only will you have to incorporate details into your design, but you’ll also have to identify the many little elements that answer the questions, who, what, when, where & how.

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9. Calm

The wedding day is full of emotions & lots of anxiety. In fact, the planning process itself can become overwhelming for a lot of brides & often intensifies in the days leading up to the big day.

10. Responsive

In the instant gratification of today’s culture, being responsive to inquiries, emails & phone calls is crucial to the success of your business. Many clients, as well as other industry professionals, will expect a response within a day.

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6 Types of Wedding Planners and What Service they provide

Full-Service or All-Inclusive

A full wedding planner service provider is best for couples who want step-by-step guidance & a professional opinion from the get-go, or those who may not have a lot of free time to dedicate to planning. Your planner will be involved in each and every aspect of the wedding, from huge work like helping you find a wedding venue in Mumbai & handling vendor correspondence to printing the wedding cards & gathering your bridesmaids on the wedding day. A full-service planner is also a great option for brides & grooms who need help with the smaller details of a wedding, such as choosing linen colors & flowers, & might prefer to keep those decisions to an expert. Because of the commitment & work involved, this type of wedding planner is typically the most expensive option, but the cost can be well worth it in the end.

Month-Of Planner

Couples who want to do most of the wedding planning themselves should still consider hiring the best wedding planners in Mumbai to help ease the stress load during crunch time. Month-of planners are pros at stepping in to handle any unforeseen snafus in the weeks & days leading up to a wedding. They can also help with miscellaneous, last-minute things that need to be taken care of, such as final contract negotiations, making vendor payments & scheduling deliveries during what’s likely to be the busiest time of your engagement.

Wedding Weekend Coordinator

For couples that have many pre-wedding functions scheduled & a huge number of guests to keep track of, a wedding weekend coordinator is essential to help everything run smoothly. He or she will be the driving force behind the actual wedding day but can also assist with greeting guests & organizing any non-wedding activities, such as the rehearsal dinner or morning-after brunch. Click here to get n numbers of wedding decorators in Mumbai.

Day-Of Coordinator

A day-of coordinator will coordinate with their clients a handful of times before the wedding to create a game plan, but their main responsibility is to oversee everything taking place on the actual wedding day — nothing more. Think of them as the professional counterpart to your friend or relative who volunteers different department and things on your wedding day (which isn’t always the best idea). Typical responsibilities of a day-of coordinator include greeting vendors & directing them to their proper places, managing the wedding décor setup done by the wedding decorators in Delhi & breakdown, helping the wedding party as needed, & ensuring that the day is running as per schedule and not getting delayed. Prior to the big day, you will be responsible for planning the wedding & tying up any loose ends on your own.

Destination Wedding Coordinator

A destination wedding coordinator is important for couples planning a wedding. When you & your fiancé (e) cannot visit your wedding venue, it’s helpful to have a trustworthy professional wedding planner (best wedding planner in Delhi) there in your place, or someone who is very familiar with planning weddings in your destination. A destination wedding planner can help you look for wedding venues, meet with vendors, & get a firsthand account of everything on your behalf when you can’t be there in person. They’ll also inform you of important, regional-specific information you might not know about, such as weather patterns, local happenings, travel tips, & regional customs.

Vendor Scouting & Referrals

What does a wedding planner do, apart from creating your wedding day schedule & responding to all those emails you sent during one of your late-night frenzies? Many event planning companies will provide couples with professional opinions & advice, even if you aren’t hiring them full-time. The planners can review your wedding contracts, join you on venue walk-through or provide referrals to other vendors. Event planners have a vast network of industry contacts, from florists to rental companies, & this is a great opportunity to get connected to some of the best in the biz! Get here the list of the top wedding venues in Delhi.

 

Mistakes a wedding planner can help you to avoid

Make a theme more than the mixing of ideas

Our ideas may be fabulous, but they are only the foundation of your theme. A wedding planner can make your ideas into a comprehensive & holistic reality — & do it on time & on budget. Some brides have blown their entire budget on a few items to the detriment of the whole wedding. By knowing all the tricks & resources, your wedding planner can create a theme that carries the event. Wedding planners see the whole picture. If budget is a constraint, they will advise you how to save & still achieve similar results. To make your theme unique from others hire the best wedding decorators in Mumbai.

Build a realistic budget, & stick to it

A budget is an important part of your wedding planning. Even a million-dollar wedding has a budget. A budget will give you perspective & it will center you. It will be a great help to you when you want to know where you stand financially. Expenses tend to mount up quickly & your budget will always give you a realistic assessment. I have witnessed brides spend out-of-control & randomly buy items that have no rhyme or reason. That money could have been spent elsewhere to make the wedding a better experience for the relatives and other guests. Be realistic about your budget. Don’t fool yourself with an amount, knowing you can exceed it. You only miss your chances of selecting the best possible vendors. A wedding planner is also your event accountant & will work with the budget you give them. You can find some of the best wedding venues in Mumbai at reasonable rates.

Manage the details, to the venue & beyond

When the wedding manager from your venue tells you they can do your wedding planning, they are not lying. They will do everything beneath the sun to oversee every detail the venue is responsible for. However, they are not responsible for 85% of the details that go into your wedding. Some brides are shocked when things go wrong. They thought the venue’s manager would manage the wedding properly. But, this is not always the case. If the venue has many events that day, the venue’s event manager can’t be held responsible for letting you know your flowers haven’t arrived or your best man is held up in traffic. Best wedding planner in Mumbai will manage all the small details of the wedding.

Make a list, & check it twice (or thrice)

In the thrall of engaged bliss, most brides & grooms can easily become frustrated with timelines & checklists.

“Who has time to think of these all the things? I’m getting married!” I recall one bride saying. I wanted to tell her that she might not be getting married if the minister is not present. Timelines are critical to keeping your wedding smooth & your vendors sane. But, a happy couple shouldn’t be subjected to the minutia of creating & executing these lists. Keep the bubbling bride (& groom) away from the details, & focused on the excitement of their new lives together.

Vendors that play together, stay together\

There are vendors who work good together you almost get double your money’s worth. Your wedding planner knows all the topmost photographers, videographers, caters, florists, musical acts & your event planner knows who gets along & who does not. Having a team of good vendors that work well together with the wedding planner means that the DJ will tell tip off the photographer to when a key moment is coming or will queue the orchestra to a heart-swelling song as you walk down the aisle as husband & wife. A wedding planner will help you assemble the great and a perfect team. After all, it’s their job to know the best vendors in the market. Best wedding planner in Delhi has some of the best vendors for the wedding.

Etiquette

Unless you’ve read Emily Post religiously, you may not know how to address a wedding invitation to your husband’s uncle (once removed) & the woman who he’s seeing after he divorced his second wife. Brides need a go-to person for questions regarding etiquette & social standards. In addition, a wedding planner can act as a liaison to help keep emotions & relationships in a positive place during planning.

Overtime & over budget

One hour of extra time with a location site or photographer can easily crack your carefully created wedding budget. Each and every vendor is on the clock, including your wedding planner. But, your wedding planner is on your clock. They keep the details in line & the vendors on time so extra costs are avoided. At the end of your wedding planner is the most cost-effective choice you can make. There many best wedding venues in Delhi who don’t for a charge for overtime.

Frazzled is not fabulous

Wedding planning & the events that lead up to your wedding day will be stressful. You should have one job only — keeping yourself relaxed & living in the moment. You need time to absorb, enjoy & remember this special day. Be with your loved ones. Be happy. Be kind. And mostly, be assured that your wedding day is going to be the most fabulous day of your life. Yes, all weddings have glitches — & yours will, too. But, your wedding planner will keep those issues hidden from you and allowing you to live in the best and the beautiful moment of the day. Click here to know more about the best wedding decorators in Delhi.